The bottleneck is usually in the systems, not the warehouse
Order confirmations, shipping notifications, inventory levels, reports from three different systems. When data moves by hand, mistakes happen and time burns. Automation fixes that.
Start with an assessment →Common challenges
A typical week in logistics
What can be automated in logistics
Four examples that reduce manual work and errors. Each can be built in a day.
1. Automatic order confirmations
Before: Order arrives by email or through the system. Someone checks it, copies the details into a confirmation template, and sends it to the customer. 5–10 minutes per order.
After: Order is logged in the system. Confirmation goes out automatically with the correct details. Exceptions are flagged for review.
Savings: 30 orders/week × 8 min = 4 hours per week. Build time: 4–6 hours.
2. Inventory level alerts
Before: Someone checks stock levels manually. When a product runs out, the reaction is rushed. Rush orders cost more.
After: Automation monitors levels in real time. An alert fires when a product approaches its minimum threshold. Orders are placed at normal prices.
Savings: Avoids rush orders + zero stockouts. Build time: 3–5 hours.
3. Shipping notifications
Before: Shipment leaves the warehouse. Customer calls to ask where their order is. Someone checks and responds. Unnecessary work for both sides.
After: When a shipment is logged, the customer gets an automatic notification with tracking details. No calls, no checking.
Savings: 10–15 unnecessary inquiries per week × 10 min. Build time: 3–4 hours.
4. Automatic reporting
Before: Weekly report requires data from warehouse management, transport system, and billing. Excel formatted by hand. 2–3 hours per report.
After: Report compiles automatically on Friday at 3 PM. Data is pulled directly from sources. Management receives it by email without anyone lifting a finger.
Savings: 2–3 hours per week. Build time: 4–6 hours.
What automation saves in logistics
Example: Transport company, 15 people. Order processing, inventory tracking, and reporting consume an estimated 15 hours of manual work per week.
Annual cost: 15h × 50 weeks × €25/h = €18,750 per year.
Automation cost: 15–25 hours of build work = €1,650–3,250 one-time.
Payback period: 2–3 months. After that, fewer errors, happier customers, and time for growth.
One process or the whole operation?
One or two of these eat the most time
Automations: one process at a time, low risk. Typically a week's work, fixed price. First automation up and running within that same week.
Orders, runs and invoicing all run on Excel, SMS and email
IT Development: the entire operation is rebuilt in one go. From spreadsheets, emails and messages to one system you actually own. A months-long project, not weeks.
How to get started
Automations begin with an assessment: I go through the data flow between your systems, identify manual bottlenecks, and prioritize automation targets. The first automation is up and running within the same week.
In logistics, system integrations are key. I connect your existing systems to each other, without replacing anything.
Automations: see the service →
More examples: 10 automations you can build in a day →
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